How to Request an FBI Background Check

If you are from the United States and applying for a visa or residency to live in Spain, nine times out of ten you will need to request an FBI background check in order to comply with the requirement that you present a certificado de antecedentes penales. Additionally, your background check will often need to be affixed with an Apostille of the Hague as well as a certified or jurado translation. While the entire process can take in excess of three months to complete, it is relatively straight forward.

STEP 1 – Gather the Necessary Documents
You will need to send the following documents to the FBI in Clarksburg, West Virginia

  • make a payment of $18
    certified checks and money orders should be made out to the “Treasury of the United States” or pay by credit card using the following form
  • get a full set of your fingerprints on form FD-258, downloadable here

While the FBI provides information on taking your own fingerprints, it is advisable to have a professional do the job, and to remember to write your full name and birth date. For those living in the United States, a quick call to your local, county or state police station should shine light on the process. Law enforcement offices usually have a specific unit and place where fingerprinting is done and sometimes appointments are necessary. The police should also have form FD-258 on file for you and a trained technician will take your prints, for a nominal fee of course.

IMG_3630Those residing outside of the US at the time of petition should check with their nearest American Embassy or Consulate. In Spain, for example, US Citizens are charged $50 for an official letter that is then presented to local police explaining your fingerprinting request in Spanish. Read more about the process here.

If there is any problem reading your fingerprints, your request might be returned and thus delayed. In the event your prints are unreadable try getting a digital or live scan to avoid further setbacks. Though the process is relatively new and more expensive, it will guarantee an accurate read of your prints.

STEP 2 – Request your FBI background check
Once you have filled out the request form, decided on payment and obtained your fingerprints you will need to mail all the documents in a single envelope to the following address:

FBI CJIS Division – Summary Request
1000 Custer Hollow Road
Clarksburg, WV 26306

Requests take anywhere from six to 15 weeks to process, so hold tight or use an FBI approved channeler to speed things along.


STEP 3 – The Gathering, Part II
Your Identity History Summary, or FBI background check, will be mailed to the address provided on your application form. Don’t be alarmed if the information provided is short – this means you have no criminal history! All completed checks will carry the official seal of the FBI as well as the signature of a division official, meaning the document has been legalized or authenticated and is ready to be submitted to the US Department of State for an Apostille of the Hague.

In order to apply for the Apostille you will *need the following documents:

  • *a cover letter, found here
    Though cover letters are no longer officially required, this document with the old mailing address is a good checklist to follow
  • request form DS-4191, downloadable here
    be sure to include SPAIN in section 4 as the country of use
  • payment of $8 by money order or personal check made out to the “U.S. Department of State”
  • a self-addressed prepaid envelope
  • your FBI background check

 

Once you have gathered all of your documents, mail them to:

U.S. Department of State
Office of Authentications
CA/PPT/S/TO/AUT
1st Floor
1150 Passport Services PL
Dulles, VA 20189-1150

 

If you’re in Spain, you can have your document authenticated at the US Embassy in Madrid with a previous appointment.


STEP 4 – Official Translations
After another two weeks to a month of waiting your Apostille will be returned, attached to your original FBI background check. Do not separate these two documents. If your paperwork requires you to present a certificado de antecedentes penales along with an Apostille and a traducción jurada or sworn translation, you’ve got one last hurdle to handle.

What exactly is a sworn translation? In order to assure the quality of a translation, only translators with accredited studies who have registered with the Spanish government and received the title of traductor jurado can translate documents to be used in official procedures. However, this process also makes it easy to locate a sworn translator, as the government supplies an exhaustive list, made public yearly. Check out 2016’s list here.

For translations from English to Spanish you’ll have to scroll all the way down to inglés then look for the provincia where you live in Spain. If you’re looking to get a sworn translation stateside, we suggest contacting your nearest Spanish Consulate or Embassy for more information.


STEP 5
Relax, you deserve it after all that hard work.

Remember: Your FBI background check should be returned in 12-14 weeks. For faster service, you should consider paying for a channeler, especially when you need one within a few weeks or have other documents set to expire.

For more information, follow the step-by-step guide on the FBI’s website.

Author: Como Consulting Spain

Cat and Hayley are relocation specialists who can help you move to, live in and work in Spain. We'd love to hear from you! hola@comoconsultingspain.com

Share This Post On

20 Comments

  1. Hello,

    Thank you so much for posting this. I just received my background check in the mail and I sent out a copy to get trasnlated. I do have a question though, does the translated copy have to be sent to receive an apostille as well or just the English one?

    Thanks for your time!

    Post a Reply
    • Hi Katie. Only the background check is necessary for the apsotille, as an apostille is issued by the same government in the same language as the background check (in this case the US federal government / English). If you are required to get a translation for your paperwork, you will send your background check and apostille off together for that.

      Post a Reply
  2. So the sworn translators are located in Spain? That means after I get my FBI background check and apostille, I’ll have to send the document to Spain to be translated before I can apply for my visa? Or do they do it by scanning it?

    Post a Reply
    • Hey Manny, great question! If you’re in the US, you can find an EN-ES translator here in the US. They’ll typically ask for scans in that case. We’d suggest shopping around for the best price and turn around time – some translators don’t work during July and/or August in our experience. We’ll send you the PDF of all translators to your email – just scroll to ETADOS UNIDOS and look for inglés and the list of ‘traductores jurados’.

      Post a Reply
  3. Great article!

    I have a technical question about getting the FBI Background Check translated. Do the the FBI Background Check and the Apostille both have to be translated into Spanish? So, can I send a copy of just my FBI Background Check (without Apostille) to a translation service while I mail the original FBI Check to be Apostilled?

    Or do I have to wait for my FBI Check to come back in the mail, with Apostille, and then get both translated?

    Post a Reply
    • Hi Christina,
      Thanks for reading and thanks for your question. You will need both your FBI background check and the apostille translated. You could send a copy of your FBI check to a translator to get started while you’re waiting on the apostille, but in general turn around times on translations are very fast: between two days and a week depending on your translator’s work load. Hope that helps!

      Post a Reply
  4. Hello and thank you for this informative article!! My situation is the following: I’ll be in the states for two months, starting July 2016, to reapply for a long-term Spanish student visa. I should have my FBI check apostilled by Aug 1. My visa appt with the LA consulate is Aug 5th.

    I have just been told that the traducción jurada is absolutely necessary… now I am wondering how to get that done between ~Aug 1 and 5th?! Do I scan/email the apostilled FBI check to am official translator to translate? Or does this all have to be done through old-fashioned snail mail?

    Thanks for all your help!

    Post a Reply
    • Corrine, are you currently in Spain? If so, you can apply for a prórroga of your TIE card while still in Spain and therefore not go through the hassle of re-applying. No background check necessary.

      Post a Reply
      • I am– but I have been told by my new program that I MUST go home and complete a new visa linked to my new study program (I am switching).

        So in the case that I still have to complete the visa process back home, any way to get the translation done between aug 1-5th? What’s the actual process of sending the apostilled report to the translator?

        Thanks for your quick reply!

        Post a Reply
        • Unfortunately, we cannot answer that question because it depends on the translator’s policies and pace. Shop around – some are willing to work in August and do so fast!

          Post a Reply
          • Will do, thanks!!

  5. Hey! Thanks for all your great info! I have a question about the FBI background check, as well. Before leaving to teach abroad in Taiwan, I got my background check through an ¨FBI approved Channeler¨contracted by the FBI. Instead of the posted 12 week wait time on the FBI´s website, I received my background check in only a few weeks. My question is, for the Ministry of Culture´s Auxiliary Teacher program, can I use an approved FBI Channeler? Thanks again for all your help!

    Post a Reply
  6. First of all thank you so much because for the past year your blog has been a life-saver and semi obsession! However I was wondering if you guys had an updated list for the traductores jurados. The 2014 list goes to a dead link and I cant find it on google.

    Thank you!
    Jordan

    Post a Reply
  7. For a study program in spain greater than 180 days, is utilizing an FBI channeler like the national background check acceptable for the visa process?

    Post a Reply
  8. Hey!

    The post is really good .

    I must say that this is really helpful for beginners .

    Yes, I agree with your words and suggest you that fingerprints must be taken carefully so that they are clean prints and you must fill in a fresh fingerprint card too.

    In theory I suppose that you could do all of this yourself but I would suggest that you go down to your local law enforcement office and get an expert fingerprint technician to do it for you. This should avoid any problems with the process.

    Thanks a lot for sharing this great info.

    Keep doing good work.
    God bless U!

    Post a Reply
  9. Hello, thank you for your excellent advice and tips!

    I dropped off all of the required paperwork for a long-term student visa, according to the Consulate of Spain’s NYC office which publishes a PDF set of guidelines. There is no mention of the “certificado de antecedentes penales along with an Apostille and a traducción jurada” and I didn’t submit any of that with any of the documentation. Now, I’m sweating and anxious. I thought I had done a very thorough check – why do some applications require the official translations but other visa applications do not?

    HCC Tokio Marine provided me a letter in Spanish that confirmed I purchased the required international travel insurance and my doctor provided me with two letters, one in Spanish, the other in English, stating that my health was fine. Now I’m worried that the FBI background clearance + apostille needed to be translated.

    What do you think…?

    Thank you,
    Lisa

    Post a Reply
    • Hi Lisa, even though the Spanish Foreign Minstry states that all consulates must have the same requirements, there is a large variation. Did you drop off and speak to an agent? If so, they’d have likely told you if anything was missing. We wouldn’t sweat until you receive an answer!

      Post a Reply

Submit a Comment

Your email address will not be published. Required fields are marked *

CommentLuv badge